IRS and SSA Info For Small Business
Small Business Regulation Info
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The following information is taken from the IRS and SSA websites.
Just a little heads up, in many cases it gives a phone number to call for further info.
Our experience in trying to get information from government sources (IRS especially) has not been good.
Just remember, the IRS will not stand behind any information you get over the phone from their reps, so just keep that in mind.
FEDERAL
SELF-EMPLOYMENT TAX
Every employee must pay Social
Security and Medicare taxes. If you
are self-employed, your contributions
are made through the self-employment
tax.
The IRS has publications, counselors
and workshops available to help you
sort it out. For more information,
contact the IRS at 800-829-1040 or
www.IRS.gov
FEDERAL PAYROLL TAX
(EIN NUMBERS)
An Employer Identification Number
(EIN), also known as a Federal
Employer Identification Number
(FEIN), is used to identify a business
entity. Generally, businesses need an
EIN to pay federal withholding tax.
You may apply for an EIN in
various ways, one of which is to apply
online at
www.irs.gov/businesses/small/
article/0,,id= 102767,00.html
. This is a
free service offered by the Internal
Revenue Service.
Call 800-829-1040 if you have
questions. You must check with your
state to determine if you need a state
number or charter.
SALES TAX
EXEMPTION CERTIFICATE
If you plan to sell products, you
will need a Sales Tax Exemption
Certificate. It allows you to purchase
inventory, or materials, which will
become part of the product you sell,
from suppliers without paying taxes.
It requires you to charge sales tax
to your customers, which you are
responsible for remitting to the
state. You will have to pay penalties
if it is found that you should have
been taxing your products and now
owe back taxes to the state. For
information on sales tax issues,
contact your state government.
FEDERAL PAYROLL TAX
Federal Withholding Tax:
Any
business employing a person must
register with the IRS and acquire an
EIN and pay federal withholding tax at
least quarterly. File Form SS-4 with the
IRS to obtain your number and required
tax forms. Call 800-829-3676 or
800-829-1040 if you have questions.
FEDERAL
SELF-EMPLOYMENT TAX
Every employee must pay Social
Security and Medicare taxes. If you
are self-employed, your contributions
are made through the self-employment
tax.
The IRS has publications, counselors
and workshops available to help you
sort it out. For more information,
contact the IRS at 800-829-1040 or
www.irs.gov
U.S. CITIZENSHIP AND
IMMIGRATION SERVICES
The Federal Immigration Reform and
Control Act of 1986 requires employers
to verify employment eligibility of
new employees. The law obligates
an employer to process Employment
Eligibility Verification Form I-9. The
U.S. Citizenship and Immigration
Services Office of Business Liaison
offers a selection of information
bulletins and live assistance through
the Employer Hotline. For forms call
800-870-3676, for the Employer Hotline
call 800-357-2099
E-Verify: Employment Eligibility
Verification
E-Verify, operated by the Department
of Homeland Security in partnership
with the Social Security Administration,
is the best–and quickest–way for
employers to determine the employment
eligibility of new hires. It is a safe,
simple, and secure Internet-based
system that electronically verifies
the Social Security number and
employment eligibility information
reported on Form I-9. E-Verify is
voluntary in most states and there is no
charge to use it.
If you are an employer or employee
and would like more information about
the E-Verify program, please visit
www.dhs.gov/E-Verify
or contact our
Customer Support staff: 1-888-464-4218
Monday – Friday 8 a.m. – 5 p.m.
E-mail: e-verify@dhs.gov
SAFETY AND HEALTH
REGULATIONS
All businesses with employees
are required to comply with state
and federal regulations regarding
the protection of employees. The
Occupational Safety and Health
Administration provides information on
the specific health and safety standards
adopted by the U.S. Department of
Labor. Call 1-800-321-6742 or visit
www.osha.gov
EMPLOYEE CONSIDERATIONS
Taxes
If you have any employees, including
officers of a corporation but not the sole
proprietor or partners, you must make
periodic payments towards, and/or file
quarterly reports about payroll taxes
and other mandatory deductions. You
may contact these government agencies
for information, assistance and forms.
Social Security Administration
800-772-1213
www.ssa.gov
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